Talbot & Associates CPA Privacy Statement

Last Updated: January 4, 2024

At Talbot & Associates CPA, we are committed to protecting the privacy and security of our clients’ personal information. This Privacy Statement outlines our practices for collecting, using, and safeguarding your personal information in accordance with the Personal Information Protection and Electronic Documents Act and the Chartered Professional Accountants provincial codes of conduct.

1. Information We Collect

We may collect various types of personal and business information, including, but not limited to:

Personal Information: Names, addresses, phone numbers, email addresses, and Social Insurance Numbers (SINs).
Financial Information: Sales and expense records, bank statements, tax returns, investment records, and other financial records.
Business Information: Business names and numbers, nature of business, shareholder and management information, and corporate structure details.
Tax Information: Filing history, documentation related to deductions and credits, and tax information slips.
Employee and Payroll Information: Employee names, SINs, payroll records, and employment contracts.

No mobile information will be shared with third parties/affiliates for marketing/promotional purposes.
All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

2. How We Use Your Information

We use your personal information for the following purposes:

To provide accounting services, including preparing financial statements, tax returns, and other financial reports.
To assist with financial planning, tax planning, and business consulting.
To maintain client records and verify identities.
To record financial transactions, reconcile accounts, and ensure accurate financial reporting.
To process payroll, calculate taxes, and maintain employment records.
To communicate with you, provide advice and support, and address inquiries.
To deliver marketing and advertising communications, including creating privacy-protected lookalike audiences to identify prospective clients.

We strive to be transparent in our information practices. Therefore, we encourage you to inquire about the necessity and purpose of the information we request from you.

3. Consent

By providing us with your personal information, you consent to its collection, use, retention, and disclosure in accordance with this Privacy Statement. You may withdraw your consent at any time by contacting us, subject to legal or contractual restrictions.

4. Security and Retention

We take reasonable measures to protect your personal information from unauthorized access, disclosure, or alteration. Your information is stored securely, and access is restricted to authorized personnel only. We retain your information for as long as necessary to fulfill the purposes outlined in this statement and as required by our profession. We may disclose your personal information when required by law. We will make reasonable efforts to notify you of such disclosures when permitted by law.

5. Access and Correction

You have the right to access your personal information held by us and request corrections if you believe the information is inaccurate. To request access or make corrections, please contact our Privacy Officer at privacy@talbotcpa.ca.

6. Complaints

If you have concerns about how we handle your personal information, please contact our Privacy Officer at privacy@talbotcpa.ca. We will investigate your complaint and respond promptly.

7. Changes to this Privacy Statement

We may update this Privacy Statement as required by law or to reflect changes in our practices. The most recent version will be available on our website.

Talbot & Associates CPA is committed to maintaining the privacy and security of your personal information. If you have any questions or require further information, please contact our Privacy Officer at privacy@talbotcpa.ca.